There are plenty of reasons why it's a good idea to go paperless in the office—ranging from environmental to budgetary. We will briefly discuss those in order to ascertain clearer picture of world without paper.
GO PAPERLESS AND SAVE THE ENVIRONMENT
With global warming and excessive CO2 polluting the environment, the world has begun to see the value in going “green” and reducing our carbon footprint. Going paperless by utilizing electronic document management systems helps cut down on deforestation and pollution, leaving more trees to do the dirty work of absorbing carbon dioxide (and slowing down global climate change).
GET ACCESS ANYTIME, ANYWHERE WITH ELECTRONIC DOCUMENTS
Getting and using information within seconds—not days—is the norm in today’s global and mobile world. With electronic documents, workflow automation tools, and the cloud, you can create and route documents and data that can reach the right people, right away, without manual intervention.
Efficiency is at the heart of any successful business. When you minimize time required to be spent on busywork, your team can repurpose that time to focus on critical, value-add tasks. Going paperless means less time spent on clerical work and more time doing what matters.
Organizations save more than just paper by adopting a paperless office. The money spent on printer upkeep, ink, toner, and postage, physical storage, to name a few, will all significantly decrease as your reliance on paper diminishes. Your company will save more than just the physical costs of printing and paper. Increasingly efficient offices will repurpose your spending as well. For example, you pay for your employees’ time; the more that they spend their time doing value-add work, instead of manual paperwork, the more return you’ll see on the investment in them.
COMPLIANCE WITH REGULATIONS
Businesses are liable for the information that they keep on their customers. Regulations are in place to make sure that all information is kept secure from a potential breach. HIPPA and SOX regulations in America and CPCB in India all demand that companies save data with integrity. These regulations help uphold customer confidentiality and trust.
Reducing your reliance on paper allows you to create a more sustainable business. Even with recycling, the amount of paper used in U.S. offices grows 20% a year. The average employee uses an astounding 10,000 sheets of copy paper per year. Your company can contribute to the well-being of the environment by cutting down on the amount of paper you use.
A workspace filled with stacks of papers is a thing of the past. An uncluttered, paper-free office gives a more professional, modern appearance for your customers; it also provides a more relaxing environment for your employees to work.
This type of streamlined organizational setting has an economic benefit as well. As most business owners know, office space isn't cheap. Instead of wasting office space storing paperwork, digitized systems hold all the same information in a fraction of the area. You can use your workspace for work instead of as a glorified storage unit.